introduction
Gain access to important files with Scan On Demand Services
While your physical files are in our secure storage, you’re still able to access them without visiting the facility. VitalScan is able to scan documents at your employees’ request, which provides an economical alternative to having all your files imaged at once.
Remote Access
View your records from anywhere, regardless of the facility in which your files are stored.
Convenient Portal
Our VitalWeb portal provides a clean and straightforward interface for your employees. They can request, scan, and download files from a single platform.
File Hosting Opportunities
When you have files scanned, you’ll also have the option to set up a cloud document hosting solution with VRC. Essentially, this would make retrieving scanned files even easier to retrieve in the future.
Secure Return or Disposal
When you’ve obtained the images you need, your physical files can either be returned to storage or securely shredded.
how it works
Scan On Demand, Step-by-Step
Request
Request scan on-demand services for your stored records via our secure records management system, VitalWeb®.
Scan
We retrieve the files you need in our record center, scan them, and upload them to the VitalWeb® portal.
Notification
You receive a notification that your digital files are ready for viewing.
Download
Log into VitalWeb® to access and download your documents.
Host
If needed, VRC can set up a secure document management hosting solution for your digital files, making them easy to retrieve in the future.
Secured
Your physical documents are returned back to our offsite storage facility, or securely shredded.
Solutions
Keep Your Business Moving
Obviously, when your employees need to access important records to do their jobs, you want to minimize the hassle of pulling those files out of storage. Our scan on-demand services not only helps employees focus on the task at hand, it also saves your business time and money.
Save On Overall Costs
Files when you need them
We scan and deliver any requested file you have in storage as soon as possible.
No transportation or delivery fees
Digital document deliveries mean you get your files faster and without the costs of physical transportation.
Flexible Plans
Pay-as-you-go
When you scan on-demand, you’re only paying for the files you’re actively digitizing.
Digital conversion on your terms
A complete scan and indexing of all your files can be a daunting and expensive task; you can use scan on-demand services to transform your business over time and in a cost-effective manner.
Quick Turnarounds
Prompt updates and notifications
Track the status of scan requests at any time through the VitalWeb portal.
Expedited Access
Any stored records you have at a VRC storage facility are available for our scan-on-demand service.
Solutions
Improving Logistics
As businesses grow, so too does their need for efficient file sharing and access, especially across multiple offices or locations. Scan on-demand gives your business a way to streamline otherwise cumbersome retrievals.
Consolidate Information
Simultaneous access
Employees can access documents at the same time as their peers.
Sync up your locations
Secure web access through scan on-demand services means that your records are available anytime and anywhere.
Maintain Business Continuity
Record Loss Prevention
By having files stored and readily available offsite, your business won’t be impaired by unforeseen events that damage locally-held records.
Seamless Operations
Scanning files on-demand helps you recover from unforeseen events quickly, especially compared to manually delivering physical copies.
Environmentally Friendly
Cut down on paper
Retrieving digital files is an eco-friendly way of reducing paper usage.
Limit fuel emissions
Cutting back on physical deliveries lessens your ecological footprint by the simple fact of having fewer trucks on the road.
FAQs
Frequently Asked Questions
Still looking to learn more about how scan on demand services work? Check out some answers to these common questions.
Resources
Latest Industry Insights
Stay informed with our expert perspectives on information management trends
Interested in VRC or the services we provide?
Don’t hesitate to reach out so we can learn more about your business.
