OVERVIEW
Preserve Critical Business Data with Offsite Tape Storage
At VRC, we understand the critical importance of securely maintaining and managing your business’s data both off-site and online. As the amount of data produced every day grows, it’s crucial to have a dependable and effective off-site tape vaulting solution. Our off-site tape storage service guarantees the protection and availability of your media and tapes, shielding them from loss, damage, or unauthorized access. It’s a safe and cost-effective way to store critical data and backup tapes.
We have the expertise, technology, secure storage facilities, and chain-of-custody protocols to protect your most valuable electronic assets. This allows you to save time and have confidence in the protection and accessibility of your important business data when you need it the most.
Seismic Rated Structures
Our vaults are built with 30” concrete walls and eight layers of steel to withstand natural disasters.
Climate Controlled Vaults
Our off-site media vaults have year-round climate and humidity controls to keep your records in mint condition.
Fire Suppression
Our off-site storage facilities exceed industry fire protection standards and are equipped with a halon dry-fire suppression system.
Regulatory Compliance
Our facilities meet HIPPA, SOX, and FACTA compliance requirements. VRC is one of the only PCI-certified data storage companies in the country.
Online Backup Capabilities
Solutions
Access Without Compromise
Your records should be easy to access—and impossible to mishandle. Our records and media management services are designed to remove friction while maintaining the highest standards of security and compliance. With flexible scheduling, on-demand access, real-time tracking, and advanced data protection, you stay in control of your information at every stage.
Unhindered Accessibility
Convenient Scheduling
Easily request tape pickups, drop-offs, and storage rotations between your facility and our secure storage centers. All materials are transported using secure vehicles with GPS tracking to ensure your data arrives safely and on schedule.
Unlimited Access
Access your records when you need them through secure onsite viewing at our storage facilities, including support for 24-hour emergency requests. For added flexibility, scan-on-demand services allow you to view digitized records from any location.
Service When You Need it
Manage records, processes, and retention schedules through a centralized records management platform. When questions arise, friendly customer support is available 24/7 to assist with the platform or any of our services.
Enhanced Security Measures
Regulated Access
Your data is protected through regulated access and advanced security protocols. Certified staff undergo specialized training to safeguard offsite information, while facilities are monitored 24/7 with restricted access to ensure the highest level of security. Digital content is also protected through cloud storage within our enterprise content management system, featuring strong encryption and access controls.
Barcode Tracking
Track and manage your digital files at any time with barcode and RFID technology that provides real-time visibility into your information’s location. Auditable document trails support compliance and data protection requirements, including point-of-contact tracking with timestamps and signature receipts for every interaction.
Digital Data Management
Powerful digital data management tools support retention planning and operational efficiency. Detailed reports on data storage, activity, and destruction help reduce risk and improve decision-making, while remote requests and retrievals ensure quick data recovery and minimal downtime. Document scanning and storage solutions can be ordered online from any location for added convenience.
Electronic Records Management
Monitor and manage your electronic records at all times with our online inventory control portal, VitalWeb.
- Specialized reporting, including storage, activity and destruction reports
- Guaranteed daily backup
- Ordering capabilities for scanning and destruction services
- Enterprise-level infrastructure
- Advanced encryption technology
- 24/7/365 customer support
Testimonials
What Our Clients Say
At VRC, we make it a point to provide superlative customer service and support. So of course, we’re always happy to share the customer experiences that let us know we’re on the right track.
HOW IT WORKS
Tape Vaulting Storage, Step-by-Step
Pack
You pack your media, tapes, & electronic records in our barcode-labeled containers.
Vault
Media is picked up, barcode scanned, & transported to our secure media vaults.
Catalog
Electronic record inventory is fed into our customer portal, VitalWeb.
Manage
Use VitalWeb to track & manage inventory: schedule pickups, deliveries, or services.
Fulfill
Records can be delivered back to you physically, scanned digitally, or securely shredded.
FAQs
Your Tape Vaulting Questions, Answered.
Unsure if our off-site tape vaulting storage is right for your organization? Start with some of our frequently asked questions to see if we have the right file management service to fit your needs.
Resources
Latest Industry Insights
Stay informed with our expert perspectives on information management trends
Looking to Improve Your Records Management Solution?
Reach out to VRC to learn more.
