Solutions
Convert Paper Documents to Digital With Professional Document Scanning Services
At VRC, we understand the essential part of effective document management in companies. That’s why we offer VitalScan bulk document scanning services, which aim to make converting paper documents into digital images easier.
Although certain paper documents might be required for compliance reasons, most active business files and historical records can be scanned or converted to electronic records. Our document conversion services prove particularly beneficial for healthcare organizations, legal establishments, manufacturing industries, and financial institutions.
By taking advantage of our document scanning services, companies can conserve time, space, and resources that would otherwise be allocated to managing physical records. Our professional imaging team is committed to delivering best-in-class document digitization services, ensuring the secure and precise conversion of all your critical paper records. Rely on us to aid in scanning documents to maintain organization and compliance while enhancing overall business productivity.
Streamline Operations
By outsourcing document imaging services, you can focus on running your business. This enables you to access your documents easily and improve operational efficiency.
Expert File Digitization
Our team of specialists ensures your records scan beautifully. They’ll protect the scan down to the minute details, ensuring any bindings are removed, tears are repaired, and corners are straightened.
Quality Controls
Before and after scanning, documents undergo a thorough review to ensure optimal outcomes. Following the scanning and digitization process, each document is meticulously examined for legibility, accurate color rendering, and correct orientation.
Flexible File Formats
Your digital files are saved in the format of your choice (PDFs, JPGs, TIFFs, and more). For easy access, we’ll migrate your files to the document management software of your choice for easy access.
Convert Paper Documents to Digital With Professional Document Scanning Services
Solutions
Streamline Your Document Management Processes
At VRC, we specialize in streamlining document management processes. Our VitalScan bulk document scanning and imaging services are designed to help you convert paper records to electronic formats, saving you time, space, and resources. We assess your backlog of files and semi-active records and work with you to establish efficient processes for ongoing scanning needs. These documents can then be securely stored offsite in our secure records storage facility or shredded, freeing up valuable office space.
Backfile Imaging Services
Efficiently convert paper documents to electronic format
Incrementally convert your backlog of records over time without disrupting your operations with high-volume document conversion services.
Access your important files
Transform inactive or archived paper documents, microfilm or microfiche records, and media files into a consistent electronic format with our document scanning services.
Maximize your space
Clear out cluttered shelves and file cabinets by converting your paper documents into digital files, freeing up valuable office space.
Day Forward Scanning
Effortlessly digitize your documents
As paper enters your workspace, we can reroute it to our digital center to be immediately scanned and indexed.
Streamlined document conversion
Easily transform paper documents into digital files and seamlessly integrate them into your existing systems.
Collaborate seamlessly
Easily share and collaborate on documents with your team, clients, and partners, no matter where they are located.
Document Indexing and Classification
Accurate and efficient indexing
Our team of document imaging experts will manually key in the relevant data, ensuring accurate and consistent indexing for easy retrieval.
OCR technology
We use optical character recognition technology that enables you to search for text captured in digital image files.
Tagline
High-volume Scanning Services
Our experts can handle a wide range of scanning and imaging needs to accommodate your business. We utilize state-of-the-art technology and streamlined processes to ensure accuracy and efficiency. From small batches to large-scale projects, we tailor our services to meet your specific requirements.
Large Format Scanning
We provide high-quality digital images by scanning and rendering files to capture every detail of the original source. Our services extend beyond standard 8.5”x11” paper, as we specialize in scanning large documents and a diverse range of materials, including blueprints, maps, X-rays, microfilm, photos, and legal documents.
Digital Transformation
Accelerate your digital transformation by converting paper documents into searchable digital files. This process centralizes information, enabling you to consolidate files across all locations and departments.
Medical Records Scanning
We take special care to maintain the exacting standards that medical records management requires:
- Secure file conversion
- State and federal HIPAA compliance
- Direct import to your EMR system
Testimonials
What Our Clients Say
At VRC, we make it a point to provide superlative customer service and support. So of course, we’re always happy to share the customer experiences that let us know we’re on the right track.
Why ECM
What are the components of an enterprise content management (ECM) system?
Prepare
We prepare documents for scanning.
Scan
Documents are scanned.
Indexing
Documents are categorized and indexed.
Save
Digital files are saved to PDFs, JPGs, TIFFs, or your desired format.
Migrate
Digital files are migrated to the document management system (DMS) of choice
Deliver
Hard copies are returned to you, stored in our off-site storage facilities, or securely shredded.
FAQs
Your Digital Document Filing System Questions, Answered.
Unsure if our document management services or electronic records software is right for your organization? Start with some of our frequently asked questions to see if we have the right file management service to fit your needs.
Resources
Latest Industry Insights
Stay informed with our expert perspectives on information management trends
Looking to Improve Your Records Management Solution?
Reach out to VRC to learn more.
