INTRODUCTION
Underground Storage for Maximum Protection From the Elements
Since 1988, Vital Records Control has specialized in providing secure storage solutions that traditional storage facilities can’t match. Much like our media vaults, our underground storage facilities are equipped with environmental controls and state-of-the-art protocols to protect your business-critical records and provide maximum information security.
Secure Facilities
Climate controls, fire suppression systems, access controls, and 24/7 monitoring.
Audible Chain of Custody
Record centers are governed by strict chain-of-custody procedures, including RFID technology barcoding to provide complete visibility into inventory at all times.
Trustworthy People
VRC employees undergo rigorous background checks, screenings, and in-depth training to ensure the highest standards of security are maintained in off-site storage.
VitalWeb
VitalWeb application provides an online document storage solution to track and manage your stored records and files. Search for information assets tagged with metadata and process retrieval and new service requests.
Solutions
Access and Security, Built to Work Together
You shouldn’t have to choose between fast access to your records and confidence in their security. Our records management solutions are designed to deliver both—giving you on-demand access when you need it, backed by rigorous safeguards that protect your information at every step. The result is a system that keeps your records accessible, compliant, and fully protected.
On-Demand Access
Fast Retrievals
Fast retrieval options make it easy to access your records when you need them most. Priority shipping is available for physical deliveries, and secure viewing rooms provide on-site access at our facilities. For organizations that require direct access, private facilities are also available to ensure added security and convenience.
Online Portal
Our online portal makes it easy to request and manage files from any location through a simple, user-friendly platform. Live document tracking provides real-time visibility into the status of your requests and deliveries, so you always know where your records are.
Digital Document Conversion
Digital document conversion makes it easy to access your records wherever you are. With scan-on-demand services, documents can be converted into digital files for immediate, remote access, and delivered in the file format that best meets your needs.
Maximum Records Security
Controlled Access
Biometric fingerprint security ensures only authorized visitors are provided access to our vaults.
Construction
Concrete blocks and natural limestone walls protect your assets from fires, floods, hurricanes, earthquakes, and man-made disasters.
Fire Suppression Systems
Vaults are equipped with fire suppression systems that meet NFPA standards.
Advanced Security
Live monitoring and technology systems safeguard your information from unauthorized access. These limestone vaults are designed with the same state-of-the-art security protocols that help monitor and protect your records 24/7/365.
Testimonials
What Our Clients Say
At VRC, we make it a point to provide superlative customer service and support. So of course, we’re always happy to share the customer experiences that let us know we’re on the right track.
FAQs
Your Underground Storage Questions, Answered.
Unsure if our underground storage is right for your organization? Start with our frequently asked questions to see if we have the right file management service for your needs.
Resources
Latest Industry Insights
Stay informed with our expert perspectives on information management trends
Looking to Improve Your Records Management Solution?
Reach out to VRC to learn more.
