Education Records and Document Management

Find a cost-effective education school record management system that meets your department’s or school district’s needs and budget.

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Streamline
Staff Productivity

Save staff time by going paperless and enabling quicker search, organization and archival of student and administrative documents.

No Equipment or
Software Required

We manage the technology so you don’t have to make an additional investment.

Automate Processes
District-Wide

Accelerate back-office and support services while reducing costs and optimizing resource allocation.

Dedicated Client
Support Specialist

Say goodbye to help desks, work orders and service tickets and hello to a dedicated contact who’s a call or email away.

Solutions

Student record management for K12 schools, universities, and more

Manage student records, special education, personnel, payroll, A/P, and more while maintaining compliance with various state and federal regulations through a records management partner.

Offsite Storage

  • Keep records safe from theft, fire, floods, and other natural disasters.
  • Store documents in records storage facilities with fire suppression systems and 24/7 monitoring.
  • Track and retrieve stored information using our electronic student records management system.

Secure Shredding

  • Drop-off shredding and offsite shredding options to meet your departmental and district requirements.
  • Secure destruction of student records and sensitive district documents promptly to comply with departmental and district requirements.
  • Securely shred all school records to protect student privacy, and keep them out of the wrong hands.

Digitize Student Records

With our document scanning and cloud storage solutions, educational institutions can simplify the complicated process of securely capturing and storing valuable student records.

Our electronic student records management system helps you:

  • Scan and store financial aid and tuition records
  • Organize student ID cards, badges, transcripts, and more
  • Ensure only those who are authorized can access information
  • Securely store digital files for students, faculty, staff, alumni, parents, and other
  • Encrypt and back up your data

Store, scan, and destroy various types of educational documents

Our school records management system is built specifically for elementary, secondary, and post-secondary institutions.

  • Student Records
  • Diplomas
  • Personnel Records
  • Alumni Records
  • Administrative Documents
  • Enrollment Applications
  • Teaching Contracts
  • Invoices
  • Scholarship and Grant Documents
  • Fundraising Data
  • Class Schedules
  • Transcripts
  • Official Test Scores

Student privacy for schools and universities

Protect school documents and student records and ensure compliance with your school retention policy and the following regulations:

  • Family Educational Rights and Privacy Act (FERPA)
  • Fair Information Practice Principles (FIPPs)
  • Protected health information (PHI)
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Individuals with Disabilities Education Act (IDEA)

Why VRC

Why Choose VRC?

To combat the large volumes of paper that your educational institution generates, VRC can design a solution for student record keeping.

Modernize Your Information System

  • Store and access complete student files in a centralized system
  • Eliminate the need to copy, transport and store paper documents
  • Keep track of student attendance, grades and more with easy-to-use online digital record keeping

Drive Efficiency District-Wide

  • Automate daily functions
  • Keep track of changes and documentation
  • Lower processing time to expedite staff and student progress services

Best-in-Class Customer Service

  • Dedicated support specialist
  • Your staff doesn’t have to handle anything
  • Customizable options to meet your budgetary needs

How it Works

The Education Document Management Process

Request

School sends request.

Supplies

VRC provides boxes, labor, and materials.

Pack

Our education records management specialists pack your paperwork.

Transfer

Files are securely transferred to document imaging center.

Scan

Documents are digitized and indexed.

Store

Digitized documents are uploaded to a cloud-based repository.

Destruction

Our education records management specialists pack your paperwork.

Support

Customer support is available as needed.

A Smart Solution to Managing Student Records

How Paul Mitchell Schools implemented an ECM Cloud Solution to streamline document management with VRC.

Learn More

Get In Touch With VRC

Interested in the services we provide? Don’t hesitate to reach out so we can learn more about your business.

Let’s Get Started