Education Records and Document Management

Find a cost-effective education school record management system that meets your department’s or school district’s needs and budget.

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Streamline
Staff Productivity

Save staff time by going paperless and enabling quicker search, organization and archival of student and administrative documents.

No Equipment or
Software Required

We manage the technology so you don’t have to make an additional investment.

Automate Processes
District-Wide

Accelerate back-office and support services while reducing costs and optimizing resource allocation.

Dedicated Client
Support Specialist

Say goodbye to help desks, work orders and service tickets and hello to a dedicated contact who’s a call or email away.

Solutions

Convert Paper Documents to Digital With Professional Document Scanning Services

Streamline Operations

By outsourcing document imaging services, you can focus on running your business. This enables you to access your documents easily and improve operational efficiency.

Expert File Digitization

Our team of specialists ensures your records scan beautifully. They’ll protect the scan down to the minute details, ensuring any bindings are removed, tears are repaired, and corners are straightened.

Quality Controls

Before and after scanning, documents undergo a thorough review to ensure optimal outcomes. Following the scanning and digitization process, each document is meticulously examined for legibility, accurate color rendering, and correct orientation.

Flexible File Formats

Your digital files are saved in the format of your choice (PDFs, JPGs, TIFFs, and more). For easy access, we’ll migrate your files to the document management software of your choice for easy access.

Convert Paper Documents to Digital With Professional Document Scanning Services

  • Accounts payable documents
  • Bills of lading
  • Bulk scanning services
  • Blueprints and large-format documents
  • Financial records
  • HR document and employee records
  • Healthcare forms and charts
  • Legal records
  • Manufacturing documents
  • Photos, slides, film, and negative scanning
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Solutions

Student record management for K12 schools, universities, and more

Manage student records, special education, personnel, payroll, A/P, and more while maintaining compliance with various state and federal regulations through a records management partner.

Offsite Storage

  • Keep records safe from theft, fire, floods, and other natural disasters.
  • Store documents in records storage facilities with fire suppression systems and 24/7 monitoring.
  • Track and retrieve stored information using our electronic student records management system.

Secure Shredding

  • Drop-off shredding and offsite shredding options to meet your departmental and district requirements.
  • Secure destruction of student records and sensitive district documents promptly to comply with departmental and district requirements.
  • Securely shred all school records to protect student privacy, and keep them out of the wrong hands.

Digitize Student Records

With our document scanning and cloud storage solutions, educational institutions can simplify the complicated process of securely capturing and storing valuable student records.

Our electronic student records management system helps you:

  • Scan and store financial aid and tuition records
  • Organize student ID cards, badges, transcripts, and more
  • Ensure only those who are authorized can access information
  • Securely store digital files for students, faculty, staff, alumni, parents, and other
  • Encrypt and back up your data

How it Works

The Education Document Management Process

Request

School sends request.

Supplies

VRC provides boxes, labor, and materials.

Pack

Our education records management specialists pack your paperwork.

Transfer

Files are securely transferred to document imaging center.

Scan

Documents are digitized and indexed.

Store

Digitized documents are uploaded to a cloud-based repository.

Destruction

Our education records management specialists pack your paperwork.

Support

Customer support is available as needed.

A Smart Solution to Managing Student Records

How Paul Mitchell Schools implemented an ECM Cloud Solution to streamline document management with VRC.

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Get In Touch With VRC

Interested in the services we provide? Don’t hesitate to reach out so we can learn more about your business.

Let’s Get Started